Privacy Policy | My Site

Last updated: 13/05/2025

At Row & Green Talent Management, we are committed to protecting the privacy and personal data of the actors we represent, as well as the casting professionals, production companies, and visitors we interact with. This Privacy Policy explains how we collect, use, store, and protect your information.

1. Who We Are

Row & Green Talent Management is a UK-based talent agency registered with the Information Commissioner’s Office (ICO).
ICO Registration Number: C1684406

Email: rowandgreentm@gmail.com

Address: 48 Greenways, Standish, Wigan, WN6 0AF

2. What Information We Collect

We may collect and process the following personal data:

For Clients (Actors)

Name, contact details, and date of birth
Headshots, showreels, and performance CVs
Spotlight or Casting Networks profiles
Employment and audition history
Representation agreements and financial details for payments
Sensitive data (e.g. health conditions) only when necessary and with your consent

For Industry Professionals (e.g., Casting Directors)

Contact information
Project briefs and role details
Correspondence

Website Visitors

Technical data (e.g., IP address, browser type) via cookies or analytics tools

3. How We Use Your Information

We use your data to:

Represent and promote you as a client
Submit you for castings and negotiate contracts
Communicate with casting professionals and industry partners
Manage business administration (e.g., payments, invoicing, record-keeping)
Comply with legal obligations

We will never sell your data or share it without a valid reason.

4. Lawful Basis for Processing

We rely on the following lawful bases:

Contract: To fulfil our agreement with you as your agent
Consent: For sensitive data or promotional use (e.g., social media posts)
Legal obligation: For record-keeping and tax compliance
Legitimate interest: To run and grow the business effectively

5. Sharing Your Data

We may share your information with:

Casting professionals and production teams (for auditions and jobs)
Accountants or legal professionals (for business and compliance purposes)
Third-party platforms such as Spotlight or Casting Networks (as required for submissions)
HMRC or other regulatory authorities if legally required

6. Data Retention

We retain personal data only as long as necessary.

For clients: Data is retained for the duration of representation and up to 6 years afterward for legal and financial records.
For unsuccessful applicants or industry contacts: Data is retained for a shorter period unless continued contact is required.

7. Your Rights

Under UK GDPR, you have the right to:

Access your personal data
Request correction or deletion
Object to processing or request restriction
Data portability (where applicable)
Withdraw consent (where consent was given)

To exercise your rights, please contact us at rowandgreentm@gmail.com.

8. Security

We take appropriate technical and organisational measures to protect your data, including password-protected systems, secure cloud storage, and limited internal access.

9. Cookies

If our website uses cookies, we will notify visitors and allow them to manage preferences in line with UK cookie regulations.

10. Updates to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website.

If you have any concerns about how we handle your data, you have the right to complain to the Information Commissioner’s Office (www.ico.org.uk), though we hope you'll contact us first so we can resolve any issues.

1. Who We Are​

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